The following FAQs apply specifically to Family Member & Guest Registration.
If you are looking for FAQs specific to your student’s NSC, please visit our student FAQ page.
As a family member, is it mandatory that I attend a New Student Conference?
Why do I have to register/pay to attend the New Student Conference? I‚Äôve never done this with my other student/s.
How do I change the conference date as a family member?
How much is the conference charge for family members and guests?
What does the conference charge cover?
Can I register now and pay later?
How do I get/use a conference charge waiver?
What are the payment options?
How do I request a refund?
We forgot to register before the deadline. The system is closed, now what?
We need to add or remove a guest.
How do I check what conference I have been confirmed for?
Additional Family Member FAQs:
Will I follow the same schedule as my student?
Will lodging be available on campus during my conference dates?
Who do I contact about off-campus lodging for New Student Conferences?
When/Where can I buy an Aggie Family T-shirt?
The New Student Conference is only required for students, however parents/family members who serve in primary support roles are encouraged to attend the New Student Conference. Texas A&M University believes that the college experience represents a collaboration involving the student, the family of the student and the University; therefore we invite family members to participate in the New Student Conference. Those who accompany students will have many opportunities to meet administrators, staff and student Orientation Leaders. By participating you will become informed about the University‚Äôs academic programs, policies, facilities and services.
Over time family members have requested enhanced services and increased programs during the New Student Conference. The only way we could provide these additional services without decreasing the services provided for students was to initiate a charge for families attending the conference. Registering for the conference increases our ability to educate family members and guests on services provided by the University.¬† Additionally we are able to provide our family members more substantial materials, such as a campus map and check-in bag, which have been requested.¬† The conference charge also covers a meal ¬†which previously was purchased ‚Äėa-la-carte‚Äô by guests.
Your student can make changes to the conference date through the Applicant Information System (applicant.tamu.edu) until 5 business days prior to their NSC.
January NSCs: Early bird conference registration charge is $25 per adult guest (18+) and $10 per child guest (5-17 yrs old)¬†until five business days prior to the conference. Past five business days before the scheduled conference parents and families must utilize on-site registration, which will occur at $35 per adult guests and $10 per child guest.¬† Children under 5 years old are free and do not require registration.
Summer NSCs:¬†¬†Early bird conference registration charge is $25 per adult guest (18+) and $10 per child guest (5-17 yrs old) until 11:59pm on May 1.¬† From May 2¬†until five business days prior to the conference charges are $30 per adult guest and $10 per child. Past five business days before the scheduled conference parents and families must utilize on-site registration, which will occur at $35 per adult guests and $10 per child guest.¬† Children under 5 years old are free and do not require registration.
The registration charge covers materials for the conference, one meal, facilities costs and staffing during the conference. There is no charge for children under 5 years old. The registration charge does NOT include conference parking or housing.
No. We cannot reserve a space in a New Student Conference without payment. Online registration for a conference can only be accomplished by submission of payment. If your student qualified for and used a deferral, one family member per student is eligible for a waiver.
If your student has qualified for and¬†used¬†a fee deferral with the Office of Admissions for New Student Conference fees a fee waiver will automatically populate in their AIS portal during registration.
Conference charges can be paid with a credit or debit card (MasterCard, Visa, American Express, Discover).
Contact our office by phone at (979) 845-5826 to cancel your registration and receive a refund. Full refunds will be provided until end of business on December 22 (for January NSCs) and May 1 (for Summer NSCs). A 50% refund will be provided up to 6 business days prior to your scheduled conference day 1. No refunds will be given for cancellations within 5 business days prior to your scheduled conference day 1.
On-site registration is available for $35 per adult family member (18+) and $10 per child (5-17). When you arrive for Check-In we will register your family. Of course we HIGHLY SUGGEST you do everything you can to register online prior to the system closing for your respective conference.
Your student can log into their AIS portal and make any necessary edits to their family/guest registration until 5 business days prior to the NSC. If you need to a remove a guest contact our office by phone at (979) 845-5826 to request a refund if needed.
Your student can access the NSC date in their AIS Portal.
Additional Family Member FAQs:
Family members follow a “family schedule”.¬† They will join their students for several programs and will also participate in programs specifically designed for family members.¬† View our sample schedules (posted mid-December for January conferences and mid-March for Summer conferences).
Costs for housing are NOT included in the student or family member registration fee and arrangements must be made separately.¬† You may choose to stay on campus or off campus during your NSC.
The Department of Residence Life invites students, family members and friends to stay in on-campus conference housing.¬† For information about NSC Housing or to make your reservations online visit the Residence Life-NSC Housing website.¬† Questions may be directed to Residence Life Conference Services at email@example.com or by calling (979) 845-9381.¬†Housing costs will be billed to the student‚Äôs account after the student and his or her family has checked out of housing.
Conference Housing is NOT available for conferences occurring in January or August.
For more information about lodging, you may contact the Bryan/College Station Convention & Visitors Bureau.
January Conferences:¬†Family T-Shirts and Class shirts (*limited quantities and sizes available) will be sold for $15.00 each (cash or check only) at New Student Conference Check-In.
Summer Freshman Conferences: Family T-Shirts and student Class T-shirts are sold for $15.00 (cash or check only) at each NSC Check-In, during Howdy Lunch, and during evening programs on¬†Day 1.¬†¬† Refer to the conference schedule for more specific times.
Summer Transfer Conferences: Family T-Shirts and Class shirts (*limited quantities and sizes available) will be sold for $15.00 each (cash or check only) at New Student Conference Check-In.